Responsibilities for Office Assistant

• Greet visitors and clients in a professional manner
• Provide visitors with information and direct them accordingly
• Answer phone calls and direct callers to the appropriate party
• Process, sort, and route incoming and outgoing mail
• Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
• Coordinate and schedule appointments and meetings
• Perform other administrative support tasks, including updating and sorting files, data entry, and conducting research

Qualifications for Office Assistant

• High school diploma or general education degree (GED) required, associate’s degree preferred
• 1 year of relevant experience in an office setting, preferably in an administrative or clerical role
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Strong attention to detail
• Proficient computer skills and ability to operate general office equipment

Responsibilities for Receptionist

• Answer and direct multiple phone lines/calls in a busy environment while maintaining a polite and friendly manner
• Welcome clients in a warm and friendly manner, and answer any questions clients have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system

Qualifications for Receptionist

• High school diploma or general education degree (GED) required
• 1 year of relevant experience in an office environment
• Proficient in common web based systems like Google Suite, Gmail, and posses the ability and drive to learn in house operating systems
• Able to type 35 wpm minimum
• Strong phone skills
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal skills
• Punctual with strong attendance history